Use of Bulk Email lists are provided by OIT to authorized individuals of the SMU Community. Membership on these lists is required for all current faculty, staff and students. The membership is automatically maintained through official Access.SMU records and the Account Maintenance Automation process.
About the Lists
There are 4 bulk lists that are currently available:
- Staff: includes all Benefit Eligible and Part Time Employees that are not also Instructors.
- Faculty: includes anyone that is marked as an instructor except for Teaching Assistants and Academic Advisors
- Graduate: includes all students in a graduate level program
- Undergraduate: includes all undergraduate students
Opt In Groups
Each of the lists above also has an “opt in” group. This group allows retired faculty and staff to remain part of the bulk list distribution if they choose. These opt in groups also allow other staff or faculty members to receive mail designated for a group in which they do not currently belong. The help desk manages these opt in lists and can add or remove accounts with the appropriate requests.
Approved Senders
IT maintains a list of approved senders who are authorized to send emails to the 4 groups. In most cases, departmental accounts are added to the bulk list senders group. However, individual accounts may be added as well. The request must be sent to the help desk. Only an authorized personnel can modify the approved senders list.
Message Size Limit
The student lists are restricted to 300 KB. Messages sent to the Faculty and Staff lists are restricted to 2 MB.
Message Content
Notifications sent to the lists must be appropriate for the target audience and pertain to SMU Events or information important to the audience.