The hiring department/administrator is responsible for conducting reference checks. Checking references before making a final decision can save time, money, and effort, because it reduces the likelihood of making a bad hire.
Once you’ve checked references and have selected a candidate you will assemble a search summary packet.
We strongly recommend you fax HR the release form for your top candidate(s) as soon as you’ve made your selection. Pre-employment checks can take 2-7 days, depending on the number of counties and geographical distance needed to check and the type of education verification being conducted. Our goal is for all pre-employment checks to be completed prior to receiving the search summary packet
What should the Search Summary packet include?
Where do I send Search Summary packet?
What happens next? When can I make an offer?
HR (1) Reviews documentation; (2) Follows-up on the status pre-employment check(s) (3) approves the hire in collaboration with the Office of Institutional Access and Equity and (4) will e-mail you when an offer can be made. Keep in mind an offer must not be made until the Search Summary has been approved and all pre-employment checks have been completed.
If your candidate is an internal, please contact HR so we can provide you with discuss details.
Reference Check Form
Search Summary Form